Executive & Development Coordinator

Key Responsibilities

This is a full-time position with occasional evening and weekend responsibilities. Duties include but are not limited to:

Executive Support: 30%

• Coordinate and manage the President & CEO’s calendar and schedule

• Schedule meetings for the Chief Administrative & Program Officer

• Provide administrative support for organizational projects, assignments and initiatives of the President & CEO and the Chief Administrative & Program Officer

Board Relations: 30%

• Schedule and organize Board and select Committee meeting logistic, including collating and sending pre-meeting materials and presentations as needed

• Plan and coordinate meeting logistics for the annual Board and Staff Retreat, New Board Member Orientation, Holiday Party and other in-person events and activities

• Attend meetings, record minutes, and maintain board documents and calendar

• Facilitate communication with board members

Donor Gift Processing & Acknowledgment: 30%

• Process all incoming donations in Salesforce with accuracy and timeliness

• Generate and mail/email donor acknowledgment letters and tax receipts

• Maintain accurate donor records and contribute to database hygiene

• Support the Development Team in executing donor stewardship activities

• Coordinate weekly, monthly, and annual gift reconciliation with the Accountant, IT and Development Director.

Other Duties: 10%

• Provide logistical support for the annual Parks & Greenspace Conference and team-building activities

• Manage office supply ordering and stocking

• Weekly mail pickup at Post Office and other work-related errands as necessary

• Perform other duties and special projects as assigned

Qualifications

• Bachelor’s degree preferred

• 2–5 years of relevant administrative or development experience

• Excellent written and verbal communication skills

• Proficiency in Microsoft Office; Salesforce or other donor database experience preferred

• Must possess a valid Driver’s License, clean driving history, and personal transportation suitable for mail pickup and other work-related errands

• Meticulous attention to detail and strong proofreading skills

• Excellent time management and organizational skills

• Collaborative mindset and ability to work across teams

• Enthusiasm for parks, greenspace, and the mission of Park Pride

Application Process

Please submit a resume and cover letter to hr@parkpride.org with “Executive & Development Coordinator” in the subject line. No phone calls or in-person visits, please. Applicants will be notified of next steps after the deadline.