Position: Accounts Payable Coordinator

Responsible to: Associate Pastor: Operations & Outreach

Non-exempt, part-time (25 hours), hourly position

Minimum hourly rate is $21

General Description: Process Accounts Payable of approximately $60,000 per week, averaging 40 to 50 checks and involving approximately 110 transactions. Reconcile and monitor monthly credit cards. Maintain departmental filing system.

Specific Job Responsibilities:

1. Accounts Payable Processing. This process includes assuring timely payments of invoices, verifying invoices for accuracy, assuring proper authorizations, verifying account numbers, and verifying statements so that duplicate payments will not Invoices are then processed using the system.
2. Liaison with Vendors. Serve as liaison with vendors to ensure their records are current and This includes monthly reconciliation of billings from the pension fund, utility companies, and companies with credit arrangements.
3. Year-end Processing. Issue 1099s to those vendors meeting the IRS requirements at year end. Secure and maintain a file of all W-9 forms.
4. Reconciliation of Credit Card Billing. Serve as liaison with credit card bank on issuance and usage of the church’s credit cards. Track usage of all credit cards. Reconcile monthly billing of primary card and analyze other card usage to ensure that all documentation is received from the departments and is accurate. Post entry to record all credit card transactions each month.
5. Maintain systems used in Accounts Payable. Ensure that vendor files are complete and properly maintained.
6. Open all financial mail to be distributed appropriately.
7. Any additional tasks as assigned by the Associate Pastor: Operations & Outreach

Specify position and send resume to hr@rumc.com