Administrative Assistant III
9to5, National Association of Working Women
Job Description
9to5 Georgia seeks a part-time experienced Administrative Assistant. The Administrative Assistant III is responsible for carrying out day-to-day administrative and logistical tasks, and facilitating efficient communication across the entire Georgia Chapter. The chapter administrator will enhance and create systems by managing the Georgia chapter calendar, logistics, supplies and databases like organizing and maintaining the chapter drive. This position will also coordinate Georgia’s chapter activities, events and operations. This is a hybrid role, with split time in the virtual and in-person offices. Must be based in Metro Atlanta, Georgia.
Purpose: The purpose of this role is to provide logistical, clerical, operational and administrative support to the 9to5 GA virtual and in-person offices, to the Executive State Director, and to assist with basic administrative, clerical, organizing or educational duties as assigned by the supervisor.
Our Mission: 9to5 is an economic justice organization that works to create system change through issue based advocacy, grassroots organizing, and community education by directly engaging impacted women.
Our vision: That all women and their families can live and thrive in an economically and racially just world. .
Duties & Responsibilities:
- : Responsible for maintaining and running a friendly, well-organized in-person and virtual office. Virtual and in-person duties may include the following:
Answering and responding to phone calls and written inquiries, regularly checking the mail, handling correspondence and regular mailings with staff and stakeholders, ordering supplies and materials, updating databases, preparing & paying invoices, coordinating IT support as needed, leading on setting up office and furniture, supporting with processing and sending checks and income to national, coordinating deliveries or vendors, and scheduling and calendaring. Use advanced computer skills virtually and in-person, including when coordinating logistics for meeting and training other staff. Support the supervisor in managing credit card invoices, and uploading receipts through Divvy and Bill.com. Support vendors in creating bill.com accounts. Over time, this role may supervise full time staff, volunteers, or interns.
- Book rooms, logistics, interpretation, and catering by preparing materials and handling operations and administrative This may include the following:
Registration for a variety of meetings, workshops, and other events for campaigns, and annual or seasonal Georgia staff retreats. Support with taking attendance during events, and note taking or delegating note taking during meetings. Coordinating projects as assigned by the supervisor, including the administrative aspects of projects or programs. Support or manage digital and in-person event logistics in partnership with the data team, including RSVP, follow up and occasional volunteer coordination. Help with site visits, data-entry and compilation or analysis of other research for projects. Coordinate with other staff to identify other opportunities and needs by serving as a thought partner on internal systems development.
- : Support and respond to membership recruitment and information inquiries through main chapter emails; supporting and maintaining mailing and membership lists. Making calls to leaders and members for recruitment, turnout or other Direct support to members and leaders. Correspond and coordinate with stakeholders, and represent 9to5 at community events as assigned by the supervisor.
- : Support and enhance budget and bookkeeping procedures by collecting and managing receipts, invoices, and other relevant data like tracking office stock, supplies, and Assist supervisor by identifying new funding sources and supporting the grant calendar.
- : Lead the administrative elements related to onboarding by assisting with emails, Google Suite, Paychex and other tools in coordination with HR and Finance. Participate in planning, assessment and other staff meetings and When possible, assist 9to5 GA colleagues with basic administrative support as assigned by the supervisor, including making purchases and supporting event logistics.
- This may include support with scheduling, reporting, correspondence, logistics and meeting or event prep.
Qualifications, Requirements and Skills
- Strong anti-oppression and social justice framework
- Proven experience as an office administrator, office assistant or relevant role in a fast-paced environment
- Outstanding communication and interpersonal abilities
- Excellent organizational and leadership skills, including database management and the ability to create or enhance internal or external administrative systems
- Self-starter demonstrating initiative and ability to organize, prioritize, and budget time, especially when working independently
- Familiarity with office management procedures and basic accounting principles
- Excellent knowledge of Window, MS Office, Google Drive, and other office management software
- Familiarity with google drive, calendar, spreadsheets and other component
- Experience training or supervising systems, programs, processes or other team members
Details:
This is a part-time hybrid position (20 hours/week) with a salary of $32,000, with generous family health insurance, employer retirement contribution, life insurance, and paid time off benefits including sick time, vacation time, personal time, and 10 paid holidays annually. This is a hybrid position that requires a combination of remote work and some weekly in-person attendance. The position is in the staff bargaining unit.
We value a diverse staff and strongly encourage and seek applications from women, people of color, bilingual and bicultural individuals, and members of the lesbian, gay, bisexual, and transgender communities. Job applicants and staff shall not be discriminated against because of race, religion, gender identity, national origin, ethnicity, age, disability, political affiliation, sexual orientation, color, marital status, medical conditions or other related criteria.
To apply:
Send resume, letter of interest, and list of 3 references to with “Georgia Administrative Assistant” in the subject line.