Department:  Human Resources

Reports To:   Chief People Officer (CPO)

Summary:

LifeLine Animal Project is committed to the care and welfare of pets and the people who love them. The values we exhibit as an organization show the strength of our staff, our leadership and our community. We expect all employees to exhibit LifeLine’s core values as we complete daily tasks, provide services to clients and care for our animals.

The Human Resources Administrator provides comprehensive administrative support to the Chief People Officer and the HR department. This position plays a vital role in ensuring the smooth operation of HR processes and day-to-day administrative tasks, while also acting as a reliable and confidential liaison to the CPO. The ideal candidate is detail-oriented, highly organized, tech-savvy, and capable of handling sensitive information with discretion.

Essential Job Functions:

This represents a list of essential job duties. Other duties or special projects may be assigned as needed.

Save Lives -- Build Community -- Be Exceptional Stewards -- Be Courageous --

Be Compassionate -- Take Responsibility -- Respect, Embrace and Celebrate Diversity

• Exhibit exceptional stewardship by maintaining accurate employee records (digital and paper) in accordance with internal policies and legal requirements.
• Oversee the process for opening and closing job requisitions, and monitor openings to ensure timely filling of positions.
• Assist with job vacancy postings and candidate resume review for hiring manager consideration
• Collaborate with Marketing department to develop recruitment and employment related content for LinkedIn and other social media platforms
• Maintain tracking log of all claims
• Receive and processes all HR related mail to determine best course of action and next steps
• Assist with benefits administration and open enrollment
• Oversee the organization’s Rewards and Recognition program to ensure timely recognition and distribution of awards, tracking, and payment of related invoices.
• Manage monthly org-wide employee anniversary and birthday
• Manage and prepare monthly org-wide training
• Process all HR related invoicing and
• Conduct weekly document pick-up from HR Managers and perform document uploading for record keeping purposes.
• Ensure timely responses to request for information or action items
• Effectively communicate pertinent information to LifeLine leadership
• Prepare agendas, take minutes, and track follow-up actions for HR leadership
• Handle confidential correspondence and materials with discretion and compassion.
• Help build a community of animal welfare advocates by supporting and engaging volunteers who aid LifeLine’s mission.
• Take responsibility to anticipate department needs and deliver necessary solutions and
• Respect, embrace, and celebrate diversity by championing a positive, inclusive, and high-performance culture, always focused on LifeLine’s mission to save lives.
• Continue education by participating in LifeLine’s 40-hour annual training

• Generate routine and ad hoc HR reports (e.g., headcount, turnover, compliance, run-loss).
• Support audit and data integrity processes within HR

• Courageously assist with the planning and execution of employee engagement
• Support HR team with special projects, research, and process improvements as

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Compassion for animals and the people who love and care for
• Minimum of 2 years of administrative or HR support experience
• Strong organizational skills with attention to detail and accuracy
• Tech-savvy and comfortable learning new systems
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information professionally
• Proficiency in Excel
• Experience with ADP platform

Education and/or Experience:

Associates Degree or higher

Experience supporting executive-level leadership or office management.

Knowledge of employment law and HR best practices preferred.

Work Environment:

While performing the duties of this job, employee may be exposed to unpleasant kennel smells. May witness dogs and cats that are stray, injured, diseased or vicious.